Constitution of the Unified Football Coaches of Trinidad and Tobago (UFCTT)

The Unified Football Coaches of Trinidad and Tobago Constitution was adopted and ratified by an extraordinary general meeting of UFCTT Members on 15 August 2021. It was researched and prepared and drafted by Osmond O Downer for the UFCTT.

Article 1 Name and Affiliation: 

i.This Association shall be called the Unified Football Coaches of Trinidad and Tobago (Hereinafter referred to as the UFCTT or ‘The Association’;

ii.The UFCTT is a Member of Trinidad &Tobago Football Association (Hereinafter referred to as the TTFA);

iii.The flag of the UFCTT shall be of a design approved by the General Meeting of the UFCTT;

iv. The logo of the UFCTT is: 

v. The logo and abbreviation of UFCTT are legally registered with the Ministry of Legal Affairs and shall not be used by any person or body without the written permission of the Executive Committee of the UFCTT.

Article 2 Declarations

The UFCTT declares that: 

i.I will always comply with the Statutes, Regulations and decisions of FIFA, CONCACAF, CFU and TTFA and ensure that these are also respected by its own members; 

ii. Will comply with the Laws of the Game in force; 

iii. Will not take matters of interpretation and application of the FIFA, CONCACAF and TTFA Statutes, regulations, decisions and directives to Ordinary Courts, unless the FIFA, the CONCACAF or the TTFA regulations provide for or stipulate recourse to ordinary courts; 

iv. Will recognise the Arbitration Tribunal of TTFA and CAS, as specified in the Constitution of the TTFA; 

v. Is located and registered in the territory of the Republic of Trinidad and Tobago; 

vi. Will guarantee that it can make decisions independently of any external entity. 

Article 3 Definition of ‘Coach’

In these regulations the term Coach means: A person who has been trained, examined, and certified by a competent body recognised as such by the Technical Committee of the TTFA, and who has been registered as a member of the UFCTT. 

Any reference to the male gender in these Statutes shall refer to both male and female genders.

Article 4 Objectives 

The objectives of the Association shall be:- 

a.To strive to build and maintain the highest possible standards of Football Coaching in Trinidad and Tobago. 

b.To engage football coaches at all levels of the game in Trinidad and Tobago, providing members with opportunities and services to assist in their continuous professional development. 

c. To freely exchange information on coaching methods and techniques with all Organisations recognised by the TTFA to promote the best interest of football. 

d. To provide an environment for comradeship and personal coaching development working in partnership with other members of the football family. 

e. To recruit into membership registered and former registered coaches and to retain their membership. 

f. To support and protect members from injustice and unfair treatment in matters related to coaching. 

g. To represent the interest of coaches to and on the controlling bodies of football in Trinidad and Tobago.

h. To arrange meetings and conferences for the benefit of Coaching.

i.To organise training courses for coaches on the request of the Technical and Development Committee of the TTFA. 

j. To establish as far as it is possible and maintain a benevolent fund to provide assistance to members in real need as determined by the Executive Committee. 

k. To establish, as far as it is possible and maintain a suitable insurance scheme for members to be covered whilst engaged in coaching activities, including the activities of the UFCTT. 

l. To do all lawful things that are necessary to achieve the above aims.

Article 5 Membership 

a.The UFCTT shall consist of: 1. Ordinary Members, 2 Honorary Members. 

b. Ordinary Membership is open to qualified persons who have sat and passed appropriate coaching examinations as approved by the Technical’ Committee of the TTFA and who are active in the UFCTT and who have satisfied any other conditions stated herein. 

c. Honorary membership may be extended to persons who, in the discretion of the Executive Committee, and ratified by the General Meeting, are deserving of such membership. They shall not be entitled to vote at meetings or to hold Office. 

d. Ordinary members are required to reapply for membership annually, utilising the Registration Form provided by the UFCTT. A recent passport size photograph must be submitted with the application. 

e. Any other person applying for membership shall submit:- i. A written application to the General Secretary of the UFCTT; ii. Details of the Coaches’ Examination passed; iii. Proof of the applicant’s date of birth; iv. One passport size photograph; v. A registration fee (quantum to be determined by the Executive Committee). 

f. Ordinary Members, who are under the age of sixty years on January 1st, shall pay an annual registration fee (which becomes due on January 1st of each year) to the General Secretary before the date of the Annual General Meeting (AGM) of each year, the quantum of which shall be determined by the Executive Committee. 

g. In the case of Ordinary Members who are over the age of sixty years on January 1st, the registration fees shall be waived. Failure to meet this deadline shall render a member non-financial. Registration on or after the date of the AGM will require the applicant to pay a late registration fee as determined by the Executive Committee at its meeting preceding the Annual General Meeting. The member’s non-financial status ends upon the payment of the required registration fees. 

h. A non-financial member shall not enjoy the under-mentioned privileges until such time that he becomes financial. The right to: Vote; Hold Office; Nominate Candidates for Office; Second Nominations of Candidates for Office; Participate at meetings without the approval of the Chairman; Attend Lectures or Seminars, Benefit from the Benevolent Fund;

i.Any person who ceases to be a member by not reapplying for membership for at least one year must reapply for membership. Such a person reapplying for membership shall submit:- i. A completed application form for re-admittance; ii. One (1) passport size photograph; iii. The Registration fee (as stated in Article 5; Section e); iv A re-admission fee to be determined by the Executive Committee; v. Give reason(s) for the lapse in membership. Such application for re-admittance and the conditions to be applied is to be determined by the Executive Committee. 

j. All fees shall be paid to the General Secretary. 

k. Each member will be provided with a Coach’s Identification card on which will be recorded relevant information as determined by the Executive Committee. 

Article 6 Members’ Rights 

1.The Members have the following rights: 

a.to take part in the General Meeting, to receive its agenda in advance, to be called to the General Meeting within the prescribed time and to exercise their voting rights; 

b. to submit proposals for inclusion in the agenda of the General Meeting; 

c. to nominate candidates for elections to bodies of the UFCTT;

d. to be informed of the affairs of UFCTT through the official bodies of UFCTT; 

e. to take part in activities organised by UFCTT; 

f. to exercise all other rights arising from the Constitution and regulations of UFCTT. 

2. The exercise of these rights is subject to other provisions in this Constitution and the applicable regulations. 

Article 7 Members’ Obligations 

1.The Members have the following obligations: 

a.To comply fully with the statutes and decisions of TTFA and UFCTT at all times; 

b. to take part in competitions and other sporting activities organised by UFCTT; 

c. to pay its Membership subscriptions; 

d. to respect the Laws of the Game as laid down by FIFA, and to ensure that these are also respected by his/her charges;

e. to observe the principles of loyalty, integrity and good sporting conduct as an expression of fair play; 

f. to comply fully with all other duties arising from the Statutes and other regulations of TTFA and UFCTT. 

2 Members are required to take all reasonable precaution necessary to prevent assaults on players and officials before, during, or at the conclusion of matches. 

3 Violation of the above mentioned obligations by any Member may lead to sanctions provided for in this Constitution. 

Article 8 Administration 

The business of the UFCTT shall be directed and administered by the following bodies: 

a.The Annual General Meeting; 

b. The Executive Committee; 

c. Standing and Ad-Hoc Committees; 

d. The General Secretariat; 

e. The Judicial Bodies (Disciplinary and Appeals Committees). 

Article 9 Officers of the UFCTT 

a.The Officers of the UFCTT shall be:- i. A President ii. A First Vice-President iii. A Second Vice-President iv. A General Secretary v. An Assistant Secretary vi. A Treasurer vii. A Public Relations Officer—All the officers of the UFCTT are honorary officers.

b. If an elected member is absent from three (3) consecutive meetings of the Executive Committee without an excuse acceptable to the Executive Committee, he /she shall automatically forfeit his/her position. The same stipulation shall apply to any member of a Standing Committee or Ad Hoc Committee. 

c. When an Office of the UFCTT becomes vacant for any reason whatsoever, the Executive Committee shall elect another person to serve for the remainder of the term. 

d. The Executive Committee of the UFCTT is empowered to fill any vacancy which may arise in any Standing or Ad Hoc Committee. 

e. The signatories for the Association for any legal matter shall be the President and the General Secretary of the Association. 

Article 10 Auditors 

The Association’s auditors shall be appointed at the Annual General Meeting of the UFCTT upon the proposal of the Executive Committee. Such Auditors shall not be members of the Executive Committee. The auditors shall audit the accounts of the UFCTT. The audited accounts must be presented at the Annual General Meeting and at any such time as requested by the Executive Committee. 

Article 11 Annual General Meeting 

a.The Annual General Meeting (AGM) shall be held in the month of April of each year, or, for good reason, at a later date, not later than the month of May in the said year, fixed by the Executive Committee. The AGM can be held later than the month of May only in a case of force majeure. 

b. The general secretary shall give at least six (6) weeks notice in writing, to all financial members on register informing them of the date, time, and venue of the meeting, and requiring them to satisfy conditions under Article 5, Section d. 

With this notice, the general secretary will invite from members, nominations to fill the posts of the members of the Executive Committee of the Association, when necessary, according to the Constitution. 

The Annual General Meeting shall comprise the Members of the Executive Committee and all other financial members of the Association. The Members of the Executive Committee shall be elected every two (2) years at the annual general meeting. 

Voting shall be by secret ballot (See Article 12 i ). Each ordinary bona fide member shall have one (1) vote in the filling of any office. 

c. All nominations for Offices must reach the General Secretary in writing not later than twenty-one (21) days before the Annual General Meeting. Notwithstanding the provisions of Article 5, Section d, all nominees, proposers and seconders must be financial members by the closure of the nomination period. 

The general secretary shall inform members of these nominations together with the agenda for the meeting no later than ten (10) clear days before the annual general meeting. Only such nominations are to be considered at the meeting. If no nominations are in fact received for any or all of the posts, the members present at the annual general meeting shall accept nomination for such post(s) at the meeting.

The Agenda specifying the business to be transacted shall be as follows:- (i)Roll Call (ii) Chairman’s Opening Remarks (iii) Confirmation of the Minutes of the previous AGM (iv) Business Arising From Minutes (v) Correspondence for the AGM (vi) Presentation of the Report of the Executive Committee by the General Secretary (vii) Presentation of the financial statement and audited balance sheet (viii) Constitutional Changes (if applicable) (ix) Any Other Business for Which The Required Notice has been Given, (x) Any other urgent matter which the AGM decides to discuss (xi) Dismissal of a member of the Executive Committee (if applicable ) (xii) Appointment of Auditors proposed by the Executive Committee (if applicable) (xiii) Election of the Members of the Executive Committee (if applicable). 

d. Requests for inclusion under Article 11, c. (ix) must be made in writing and must reach the General Secretary at least three (3) weeks before the date of the AGM. 

Article 12 Election of Members of the Executive Committee

The procedure for the election of members of the Executive Committee shall be as follows:- 

i.Voting for the election of members of the Executive Committee shall be by secret ballot as hereunder outlined. In the case of unforeseen contingencies and force majeure, the secret ballot may be conducted by electronic means, provided that stringent measures are undertaken to ensure the absolute and complete secrecy of the ballot. 

ii. Nomination papers must be signed by a proposer, a seconder and the nominee, all of whom must be bona fide ordinary members of the UFCTT. 

A presiding officer shall be appointed by the regular executive committee meeting immediately preceding the scheduled annual general meeting. The presiding officer shall preside over the gathering for the election of officers. 

The presiding officer shall receive from the outgoing general secretary, the nomination papers. The presiding officer shall inform the meeting of the name of the outgoing officers and of the names of the persons nominated for each post. He shall also ensure that the persons nominated for each post are in fact bona fide ordinary members, so too the proposer and the seconder, and that all other conditions are complied with before voting commences. 

iii. The presiding officer shall: a) appoint two members to assist him b) arrange for the issuing of ballot papers to those persons who are entitled to vote c) arrange for the collection of all ballot papers d) ensure that the number of ballot papers collected is the same as the number issued e) count the ballots and give the results of the ballots immediately after the casting of votes. Should the votes cast in the first ballot for any post be equal, a second ballot will be taken, and if the votes cast in this second ballot are still equal, the result shall be determined by the drawing of lots. Such person shall be deemed duly elected to the post. 

iv For the election of a post of member of the executive committee to be valid, at least fifty(50) percent of the eligible delegates must be present at the time of the casting of votes for such post. 

v The mandate shall begin after the end of the general meeting which elected the members of the executive committee vi all financial members have the right to attend the annual general meeting or any extraordinary general meeting. The Financial Members present shall be entitled to take part in any discussions at the Meeting and voice on any issue arising thereof. 

Article 13 Extraordinary General Meeting 

a.The executive committee may, at any time, call an extraordinary general meeting on its own initiative, or based on a written request from not less than fifty percent of the bona fide members, stating specifically the business to be transacted. The EGM requested by members must be held within twenty-one (21) days of the request. 

b. The general secretary shall give at least ten (10) days notice in writing to all bona fide members informing them of the date, time, and venue of the extraordinary general meeting, specifying the business to be transacted. 

c No business other than that specified on the Agenda shall be introduced. 

Article 14 Quorum 

The quorum of the annual general meeting and extraordinary general meeting shall not be less than fifty percent of the bona fide financial members. If one half (1/2) hour from the appointed time has elapsed and a quorum is not present, the meeting shall stand adjourned to the same day of the following week at a time and venue to be decided upon by the general secretary in consultation with the president.

If, at the adjourned meeting, a quorum is not present within one half (1/2) of an hour of the appointed time, the members present shall form a quorum and the meeting shall proceed. 

Article 15 Chairman’s Vote at General Meetings 

In all general meetings, the presiding chairman shall have only an original vote, with no casting vote in case of a tied vote. 

Article 16 The Executive Committee 

a.The executive committee shall comprise the officers of the UFCTT and five (5) other members, all elected at the annual general meeting, as necessary;

b. The executive committee shall meet at least once every two month at a statutory date to be fixed by the executive committee or any other date announced by the general secretary after consultation with the president;

c. The quorum for an executive committee meeting shall be at least fifty (50) of its membership. If after one half (1/2) hour from the appointed time has elapsed and a quorum is not present, the meeting shall stand adjourned to the same day of the following week at the same time and place. At this adjourned meeting a quorum is not required, but at least one elected Officer must be present;

d. At its first meeting after an annual general meeting at which members of the executive committee are elected, the executive committee shall appoint all standing committees;

e. The executive committee shall fill any vacancy that occurs among its members and shall appoint such sub-committees it considers necessary in the interest of the UFCTT. 

f. The executive committee may delegate all or any of its powers to any committee or sub-committee and may make such regulations for the management of the UFCTT as may from time to time be necessary, provided always that these regulations be not in conflict with the Constitution of the UFCTT. 

g. All decisions of the executive committee shall be binding upon all members unless or until such decisions are varied by a two-thirds (2/3) majority of members present and eligible to vote at a subsequent executive committee meeting or a simple majority of members present and eligible to vote at an annual general meeting or at an extraordinary general meeting. 

Article 17 Emergency Committee 

1.The Emergency Committee shall comprise a. the president b. a vice-president c. the general secretary, and d. one other non-officer member of the executive committee. 

2. The emergency committee shall deal with urgent, unexpected matters that arise between meetings of the executive committee and that require immediate resolution. 

3. All decisions of the emergency committee must be ratified at the next executive committee meeting.

Article 18 Standing Committees 

The Standing Committees shall be:- a. Disciplinary Committee b. Appeals Committee c. Public Relations and Publications Committee d. Fund-Raising and Entertainment Committee e. Education, training and Development Committee f. Emergency Committee. g. Welfare Committee. 

Article 19 Disciplinary Committee 

1.The disciplinary committee shall consist of the first vice-president of the UFCTT, the assistant secretary of the UFCTT, and two other members appointed by the executive committee. 

2. The duties of the committee shall be:- 

a.To promulgate a code of conduct to be approved by the executive committee and ensure that members uphold the code of conduct; 

b. To investigate all cases of misconduct by any member(s) brought to its attention; 

c. To recommend to the executive committee any action it deems appropriate against any member who is in breach of the code of conduct or any rule of the UFCTT or who does anything that could bring the association into disrepute, or any other matter involving the conduct of a member that may be referred to it by the executive committee; 

d. To be always impartial and consistent with the law of natural justice.

3 Should a member of the Disciplinary Committee be directly concerned in any matter before the Disciplinary Committee, he shall not sit on the committee during the hearing of the matter, and a substitute will be appointed in his place by the Executive Committee of the UFCTT. 

4 The decisions of the Disciplinary Committee shall be submitted to the Executive Committee for Ratification and/or implementation. 

5 The decision of the Disciplinary Committee is final, subject to an appeal to the Appeals Committee. 

6 Disciplinary measures may be imposed on any member who has violated the Rules, Regulations or Bye-Laws of the UFCTT, who has failed in his duties to the UFCTT, or, who, in the opinion of the Executive Committee, or the Disciplinary Committee, is guilty of misconduct. 

7 The ruling of the Executive Committee on any disciplinary matter shall be binding on all Members of the UFCTT, and would only vary after consideration is given to any appeal lodged. 

Article 20 Appeals Committee 

1.The Appeals Committee shall comprise three (3) persons – the second vice president and two (2) other members to be appointed by the Executive Committee. 

2. Appeals against any decision of the Disciplinary Committee shall be submitted in writing to the Executive Committee within fourteen (14) days of the relevant decision taken and communicated to the party concerned. 

3. On hearing of an appeal by the Appeals Committee, the appeal may by upheld or rejected. The decision of the Appeals Committee shall be final and binding on all parties concerned, unless such matter is referred to the TTFA for a decision. If dissatisfaction still exists, the complainant has further recourse under the provisions at Article 32 of this Constitution. 

Article 21 dismissal of a member of the executive committee 

1.The General Meeting may dismiss a member of the Executive Committee. The Executive Committee may place the dismissal of a member of the Executive Committee on the agenda for the General Meeting. 

2 The motion for dismissal must be justified. It will be sent to the Members along with the agenda. 3 The person or body in question has the right to defend him or herself. 

4 The motion for dismissal shall be decided by means of secret ballot (reference Art 12 (i)). For the motion to be passed a quorum must be present, and a majority of two-thirds of the valid votes is required. 

5 The person dismissed is relieved of his or her functions with immediate effect. 

6 The person dismissed shall immediately surrender all documents, papers, books and other effects of the UFCTT entrusted to his care. 

Article 22 Disciplinary Measures 

1.The disciplinary measures which may be imposed are:- (a) to caution; (b) to censure; (c) to fine; (d) to suspend from any specific activity; (e) to suspend or expel from membership of the Association. 

2 The Executive Committee shall have power to impose fines not exceeding a stipulated quantum. Such quantum to be determined from time to time by the Executive Committee. 

Article 23 Education, Training and Development Committee 

1.The Education, Training and Development Committee shall be appointed by the Executive Committee. It shall consist of a chairman, a vice chairman, and a secretary and shall include any number of members the Executive Committee deems necessary. 

2. The Education, Training and Development Committee shall be responsible for the training of any category of coaches as agreed to by the Technical Committee of the TTFA, and as determined to be needed by the Executive Committee of the UFCTT. 

Article 24 Public Relations Committee 

1.The Executive Committee shall appoint a Committee of four (4) members, comprising the President, the General Secretary, the Public Relations Officer and one (1) other non-officer Member of the Executive Committee. 

2. The Public Relations Committee shall be responsible for all press release announcements and/or any matters which convey information to the public on any aspect or activities of the Association. 

3. The Public Relations Officer is responsible for: (i) convening meetings of the Public Relations Committee (ii) making press releases and announcements after consultation with the President and/or the General Secretary (iii) the communication of information on the affairs of the UFCTT after consultation with the President and/or the General Secretary. 

4. In the absence of the Public Relations Officer and where urgent matters must be communicated, such releases are to be made by the President or General Secretary. 

Article 25 Fund-Raising and Entertainment Committee 

1.The Executive Committee shall appoint a Committee of four (4) persons who shall appoint, from among them, a Chairman and a Secretary. 

2. The Committee shall submit its plans dealing with fund-raising to the Executive Committee which shall give advice on, and approval of, any such plans. 

3. The Committee may co-opt any other person(s) to assist in its functions; 

4. The Committee shall be responsible for planning and arranging all forms of entertainment approved by the Executive Committee. 

Article 26 Welfare Committee 

a.The Welfare Committee shall comprise four (4) persons – a vice-president, the assistant secretary, and two other non-officer members of the Executive Committee to be appointed by the Executive Committee. 

b The Welfare Committee shall have the following duties: (i) To recommend to the General Council ways and means of establishing and maintaining a Benevolent Fund for the benefit of the members of the UFCTT. (ii) To consider for approval requests made by members for assistance from the Benevolent Fund and make recommendations on same to the Executive Committee. (iii) To advise the Executive Committee on ways and means to raise funds for the Benevolent Fund. 

Article 27 Ad Hoc Committees 

The Executive Committee may appoint any Ad Hoc Committee it deems necessary to perform any definite task for the smooth running of the affairs of the UFCTT. 

Article 28 Chairman’s vote at meetings of the Executive Committee, Standing Committees, and Ad Hoc Committees 

At the meetings of the Executive Committee, Standing Committees, and Ad Hoc Committees, the presiding chairman shall have an original vote and a casting vote in case of a tied vote. 

Article 29 Tenure of Office 

1.A Member of the Executive Committee shall retain such Office as he holds until the date appointed for the Elective General Meeting, save when such Office becomes vacant as provided for under this Constitution. 

2. A Committee member or the holder of any Office to which election or appointment is made shall automatically vacate his seat or Office on being suspended or expelled by the UFCTT. Such a member, upon suspension or expulsion, shall immediately surrender all documents, papers, books and other effects of the UFCTT entrusted to his care. 

Article 30 Loss of Membership 

A Member may forfeit his membership with the UFCTT:- (a) For non-payment of dues, subscription and/or other debts; (b) For infringement of Constitution, Rules, Regulation, Bye-Laws and Standing Orders of the UFCTT. (c) Where, in the opinion of the Executive Committee, the conduct of the member has not been in the best interest of the UFCTT, and that it is in such best interest that the member’s membership be terminated; and (d) By failing to fulfil any other obligation of membership. 

Article 31 Representation on TTFA’s Bodies 

1.The representatives of the UFCTT to attend meetings of the TTFA shall be selected, by the Executive Committee, from among the members of the Executive Committee of the UFCTT. 

2. The Executive Committee shall also appoint, as required by the TTFA such members to serve on any Committee to assist in matters concerning Coaches and Coaching in the Country. 

Article 32 Disputes and Protests 

All matters of procedure, lines of appeal or otherwise, not provided for under these Rules shall be dealt with and settled by the persons appointed by the Executive Committee. Where the Executive Committee settles a matter, such decision shall be final and binding on all parties, unless such matter is referred for a decision to the TTTFA within fourteen (14) days after the Executive Committee’s decision is delivered.

However, where the Rules of both the UFCTT and the TTFA are exhausted and dissatisfaction still obtains, the matter in dispute, shall be, within fourteen (14) days after the TTFA’s decision is delivered, referred to the Olympic Association for adjudication before any other action is taken. 

Article 33 Interpretation of the Constitution 

1.The Executive Committee of the UFCTT is the sole authority for interpretation of the Constitution and of the Bye-Laws and Regulations made there-under. The decision of the Executive Committee upon any matter affecting the interpretation of the Constitution of the UFCTT shall be binding. 

2. In the event of a question arising on a point on which these Rules are silent, the matter shall be decided by the Executive Committee at its absolute discretion. 

Article 34 Duties of Officers 

1.President and Vice-President: (i) The President shall preside at all Executive Committee Meetings of the UFCTT and in his absence, the First Vice-President shall preside. In the absence of both the President and the First Vice- President, the Second Vice-President shall preside. In the absence of all of these first three Senior Officers, a Chairman shall be elected by and from those Bona Fide Members present at the meeting. (ii) A similar procedure shall apply to General Meetings. 

2. The General Secretary: (i) The General Secretary shall keep such books as may be directed by the Executive Committee. In one of the books, he shall record the business transacted at all meetings. (ii) The General Secretary shall prepare and present a General Report to the Annual General meeting covering all the activities of the Association for the period under review, or any other report requested by the Executive Committee.

(iii) The General Secretary shall conduct the correspondence of the UFCTT. (iv) The General Secretary shall act as a link between the Emergency Committee and the Executive Committee and all Committees.

(v) The General Secretary shall keep such books of account as the Executive Committee may direct, and shall record therein all financial transactions entered into by him in his capacity as General Secretary.

(vi) The General Secretary shall demand and issue receipts for monies paid and received by him in the name of the UFCTT. The book of account shall be open to inspection by any member of the Executive Committee with reasonable notice being given. The General Secretary shall prepare and present to the Annual General Meeting, a Statement of Account and Balance Sheet of the UFCTT’s business with respect to the financial year. Such accounts shall be examined and certified by the Auditors as herein provided. 

3. The Assistant Secretary: The Assistant Secretary shall keep such books as are entrusted to him by the General Secretary for recording the Minutes of all Meetings. He shall keep a record of all functions and programmes carried out by the UFCTT. He shall also carry out such further instructions given him by the General Secretary. He shall also assist in the day to day operations of the UFCTT. 

4. The Treasurer: The Treasurer shall keep all books and records entrusted to him by the General Secretary for the recording and accounting of financial transactions of the UFCTT. He shall carry out such instructions given him by the General Secretary. 

Article 35 Bye-Laws 

The Executive Committee shall have the power to make any such Bye-Laws and Regulations deemed necessary to provide for matters arising from, or to implement these Rules provided that such Bye-Laws or Regulations do not alter, supersede or conflict with the Articles of this Constitution.

Officers, Members and other persons on the Executive Committee of the UFCTT shall be deemed to have knowledge of and be bound by the said Bye-Laws and Regulation as if the same shall have been circulated in Minutes of the Executive Committee; the production of which shall constitute at all times undisputed proof of the validity of such Bye-Laws or Regulations. 

Article 36 Amendment of Constitution 

This Constitution may be revoked, amended, varied or added to by a majority of at least two-thirds (2/3) of the votes cast by the Bona Fide Members of the UFCTT, present at either an Annual General Meeting or at an ExtraOrdinary General Meeting, for which prior notice of such purpose had been given to the members.

For a vote on an amendment to the Constitution to be valid, more than fifty (50) percent of the Members eligible to vote must be present. 

Article 37 Dissolution and Disbursement of Funds 

Any decision relating to the dissolution of the UFCTT requires a majority of three quarters (3/4) of all the registered members present at an Extra-Ordinary General Meeting specially convened for that purpose by the Executive Committee. A quorum is necessary to be present for such a vote to be taken.

In the event that the Association is dissolved, its assets shall not be distributed. The Association’s cash assets shall be lodged in an interest-bearing account in a financial Institution to be decided upon by the Executive Committee.

The non-cash assets of the Association shall be sold and the proceeds of the sale shall be lodged in the account of the UFCTT in the financial Institution decided upon as above. This arrangement with the financial Institution will remain until such time that the Association is reestablished.

In the event that the Association is not re-established within five (5) years from the date of dissolution, the funds in the said account are to be donated to xxx (some sporting or charitable organisation to be decided upon by the Executive Committee), in the name of the Unified Football Coaches of Trinidad and Tobago (UFCTT).